The Republican Club of Sun City Georgetown, Texas
BYLAWS—Revised September 8, 2016 February 15,2019 July 10, 2021
Approved March 30, 2023
Article I: Title and Purpose
Article II: Membership
Article III: Dues
Article IV: Officers
Article V: Duties of Board Members
Article VI: Board of Directors
Article VII: Elections
Article VIII: Vacancies
Article IX: Meetings
Article X: Special Committees
Article XI: Quorums
Article XII: Fiscal Year
Article XIII: Parliamentary Authority
Article XIV: Guidelines for Standing Rules
Article XV: Dissolution and Dispersal of Assets
Article XVI: Changes to By-Laws
Article I: Title and Purpose
Section 1
The official name of the organization is Republican Club of Sun City. The name of
the Republican Club of Sun City can be abbreviated as RCSC.
Section 2
The purposes of the RCSC are to:
a. Provide an opportunity for Sun City members and Associate members to
meet candidates for office.
b. Provide an opportunity for RCSC members to learn about national, state and
local issues.
c. Provide a forum for elected officials and ability for members to give them
feedback.
d. Strive for Republican Party success in national, state, and local elections.
e. Organize social events for its members.
f. This organization shall not publicly endorse any candidate for public office in
contested Republican Primaries. The club shall not publicly endorse or work
for a candidate of another party in any election.
Article II: Membership
Section 1 Members
Members: consists of residents of Sun City Georgetown, Texas, who believe in and
support the ideals and principles of the Republican Party. These members hold the
privilege of voting and holding office in RCSC.
Section 2 Associate Members
Associate Members: consists of nonresidents of Sun City Georgetown, Texas, who
believe in and support the ideals and principles of the Republican Party. An
Associate Member is not eligible to vote in club elections nor hold an elected office
in RCSC.
Section 3 Membership List
To protect the privacy of our club members, the Membership List will not be
shared.
Section 4 Using the Name of the Club
No member of the club or the Executive Committee or the Board of Directors can
use the name of the club in their promotion of or criticism of any candidate or
elected official.
Section 5 Dues
All Members must be current with dues as defined in Article III.
Article III: Dues
Section 1
Dues for the upcoming year are determined by the Executive Committee in
October for the coming year.
Section 2
Dues are payable starting in December for the upcoming year. New members may
join at any time of the year. The fiscal year is January through December. If dues
are paid in October or November, the expiration date for membership will be
December of the following year.
Section 3
Members forfeit the membership benefits of attending meetings, holding office
and voting until required dues are paid.
Article IV: Officers
Section 1
The Officers are President, 1 st Vice President, 2 nd Vice President, Secretary,
Treasurer, Hospitality and Publicity. These officers constitute the Executive
Committee. These officers shall vote on all matters presented to the Executive
Committee.
Section 2
Officers are elected at the November Membership Meeting and will officially take
office following that November meeting. All officers must be members in good
standing.
Section 3
Officers perform the duties as specified in Article V and/or in the Standing Rules.
Section 4
A vacancy in an elected office is filled as provided in Article VIII.
Section 5
Retiring officers are to deliver all appropriate records to the newly elected
officers within two weeks after the election.
Section 6
All passwords to club accounts will be held by at least two members of the Board
of Directors.
Article V: Duties of Board Members
Section 1 President
a. Presides at Executive and Membership meetings and as provided in
Article X.
b. Appoints the Parliamentarian, Webmaster, and Communication Director
with approval of the Executive Committee.
c. Appoints Chairman, if needed, of special committees and acts as an ex-
officio member to those committees.
d. Provides election information through the current email system and
website to the Membership.
e. Represents RCSC at all RCSC official functions.
Section 2 – 1 st Vice President
a. Serves as Program Chair and collaborates with the President to secure
speakers and programs for the club.
b. May preside at any RCSC meeting in the absence of the President.
c. In the event the President’s office becomes vacant, the Vice President
assumes the duties of the President until the next annual Membership
Meeting.
Section 3 – 2 nd Vice President
a. Serves as Membership Chair
b. Has access to an accurate list of names, addresses, email addresses, and
telephone numbers of members.
c. Recruits new members.
d. Coordinates new member events.
e. Coordinates with the Treasurer and qualifies new member registrations
according to Article II.
f. May preside at any RCSC meeting in the absence of the President and 1 st
Vice President.
Section 4 Secretary
a. Keeps written minutes for two years of all RCSC Executive and
Membership Meetings and makes them available to members upon
request.
b. Conducts the general correspondence of the organization.
c. May preside at any meeting in the absence of the President and Vice
Presidents.
Section 5 Treasurer
a. Receives funds, deposits these funds, and disburses all funds.
b. Reports the current financial standing at each Executive and Membership
Meeting.
c. Makes a full report at the annual Membership Meeting.
d. Keeps an itemized account of all receipts and disbursements.
e. May preside at any meeting in the absence of the President, Vice-
Presidents, and Secretary.
f. The Financial Records will be reviewed by two appointed members with
the Treasurer before January 31 st of the following year. A written
review report will be presented by the reviewers to the Executive
Committee prior to the Membership Meeting in January.
g. Keeps hard copies of financial records for two years and makes them
available to members upon request.
h. All checks must have two signatures, that of the Treasurer, President or
Secretary.
Section 6 Hospitality Director
a. Establishes the room arrangement of tables with the President for the
Membership meeting. Communicates these decisions to the Sun City
Community Association.
b. Plans the meals for regular Membership Meetings and those meals will be
with a caterer approved by the Community Association.
c. Works with the Treasurer to oversee the beverage service committee.
d. Select and oversee a decoration committee for the Membership Meetings
and special occasions.
Section 7 Publicity Director
a. Works closely with the Executive Committee to ensure a consistent message
on club activities and events.
Section 8 Parliamentarian
a. Appointed by the President and approved by the Executive Committee.
b. Collects and tabulates all written vote ballots.
c. Advises the President, or other officer, on the application of the most
current Roberts Rules of Order on any topic.
Section 9 Webmaster
a. Appointed by the President and approved by the Executive Committee.
b. Manages information posted on the website as directed by the President and
Executive Committee.
Section 10 Communications Director
a. Appointed by the President and approved by the Executive Committee.
b. Works with the President to provide communications to the membership
through notices, reminders for meetings and social events.
c. Writes and distributes the RCSC Newsletter after the President has
approved it.
Article VI: Board of Directors
Section 1
The Executive Committee consists of seven elected offices: President, 1 st Vice
President, 2 nd Vice President, Secretary, Treasurer, Hospitality and Publicity.
Section 2
The Board of Directors consists of: the Executive Committee, Webmaster,
Communications Director, and Parliamentarian.
Section 3
Special meetings of the Executive Committee may be called by the President or by
the request of a member of the Executive Committee. These special meetings may
include electronic meetings (example is Zoom). Voting by the Executive Committee
may be taken by email. These votes require a majority of the Executive Committee
to pass. These votes will be recorded in the Board minutes at the next Board of
Director’s meeting.
Article VII: Elections
Section 1 Elected Officers
The President, 1 st Vice President, 2 nd Vice President, Secretary, Treasurer,
Hospitality Chair, and Publicity are elected annually. The term of office is from
immediately following November’s RCSC election of officers until November’s RCSC
election of officers the following year.
Section 2 Nominating Committee
a. The President shall appoint a Nominating Committee no later than Sept 1.
b. The Nominating Committee consists of 3 to 5 members. Two members of the
committee will be members of the Executive Committee.
Section 3 Preparation of Candidates
a. The Nominating Committee prepares a slate of candidates for presentation
at the October General Membership Meeting. Each nominee must give
his/her approval for his/her name to be submitted for nomination.
Section 4 Additional Nominations
a. Additional nominations may come from the floor at the November General
Membership Meeting.
b. These nominations will need prior approval by the Nominating Committee and
the nominated candidate 1 week before the November Membership Meeting.
Section 5 Election Process
a. Members vote in person by a show of hands during the November General
Membership meeting.
b. A majority of votes of Voting Members present at the meeting and entitled
to vote constitutes an election. The nominee(s) receiving the highest
number of votes are declared elected.
c. In the case of a tie in any office, the vote shall go to a ballot vote.
Article VIII: Vacancies
Section 1
If an Executive Committee member ceases to perform the duties of their office,
the President will appoint a person to fill this position. This appointment will be
with the approval of the Executive Committee.
Article IX: Meetings
Section 1
The use of Sun City facilities by RCSC for meeting and functions are subject to
the Community Association Rules and Regulations
Section 2
All Membership Meetings and other special meetings will be scheduled and held at
a time and place as designated by the President.
Section 3
A quorum for the Executive and Membership Meetings is required as defined in
Article XI – Quorum.
Section 4
The order of business of all Membership Meetings includes invocation and pledges
of allegiance to the American and Texas flags.
Section 5
The Officers, called the Executive Committee, may call special meetings, either of
the Executive Committee, Board of Directors, or of the general membership.
Additionally, a special meeting may be requested in a written request of ten (10)
club members.
Section 6
Notice of all Membership Meetings are given to all members by email at least seven
– fourteen (7-14) days prior to a General Membership Meeting and three (3) days
prior to any special meeting.
Section 7
When one Republican primary candidate for an office is invited to speak at a RCSC
function, then all Republican primary candidates for that office shall be offered
equal presentation time at the same meeting.
Article X: Special Committees
Section 1
Committees will be formed and dissolved as the need arises.
Section 2
The committees may include the following examples:
Election Integrity
Voter Transportation
Independent School District Trustees election
Campaign Voter Block Walking
Membership Socials
By Laws Modifications
Poll Watchers
Article XI: Quorum
Section 1 Quorum for the General Membership Meeting
A quorum for a General Membership meeting of this club shall be 20% of the club’s
active members present at the meeting.
Section 2 Quorum for the Executive Committee Meeting
A quorum for a meeting of the Executive Committee shall be a simple majority.
Article XII: Fiscal Year
The fiscal year is January 1 st to December 31 st .
Article XIII: Parliamentary Authority
The rules contained in Robert’s Rules of Order 12 th Edition govern all meetings in
cases where they are applicable and consistent with these By-Laws.
Article: XIV: Guidelines for Standing Rules
Standing Rules relate to the details of RCSC administration and not of any
parliamentary procedure. Each Standing Rule is adopted by the Executive
Committee through a majority vote. Standing Rules are developed as the need
arises. Any specific Standing Rule may also be suspended by a majority vote of the
Executive Committee.
Article XV: Dissolution and Dispersal of Assets
Upon the dissolution of RCSC, all funds, assets and equipment shall be donated to
the Williamson County Republican Party.
Article XVI: Changes to By-Laws
These By-Laws may be amended by a two-thirds vote of the active members
present and voting at any regular monthly meeting of this organization provided
notice of the By-Law changes have been given in writing by email to all members at
least thirty days prior to the meeting.
Approved by: February 2023 Board of Directors
Kathleen Wazny: President
Duane Murray: 1 st Vice President
Diane Lesh: 2 nd Vice President
Gene Edwards: Treasurer
Dawn Brewster: Secretary
Anne Marshall: Publicity
Carolyn Killebrew: Hospitality
Ray Brunner: Webmaster
Rocky Stone: Parliamentarian
References:
The Sun City Republican Club By-Laws, Approved August 27, 2021
The Robson Ranch Republican Club By-Laws, Adopted November 3, 2021
Robert’s Rules of Order, ByLaws Development – (12 th Edition)